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Videoconferencing at UVa

PowerPoint Slides

The PowerPoint presentation is ubiquitous in meetings and even classrooms. All videoconference clients have a means of originating a PowerPoint presentation. In general, PC-based originators (including NetMeeting) can share Microsoft PowerPoint with another PC-based videoconference site.

When an appliance such as a Polycom Viewstation is involved, whether as an originator or a destination, the Web-based interface to the Polycom must be used. Caveat: Microsoft's Internet Explorer must be used to access the Web interface on the Polycom Viewstation.

If an MCU (Multipoint Control Unit) is used so that multiple sites may participate in a conference, the same limitations apply if an appliance client is included. If the originator has a PC-based client and wishes to use PowerPoint slides, the slides may be downloaded remotely to the Polycom ViewStation. Once the Polycom site starts the slide show, the presenter who downloaded the slides can control them with the "remote control" that pcPresenter provides. All the sites should use IE to connect to the Polycom and View a Presentation.

Origin: PC-based Client Origin: Appliance Origin: Netmeeting
Destination: PC-based Client Share the PowerPoint program. Can allow collaboration to let remote site control the show, or control it from origin. Download "slides" to the appliance. Details are similar to PC/Appliance direction outlined below. Share the PowerPoint program. Can allow collaboration to let remote site control the show, or control it from origin.
Destination: Appliance

See procedure below*

Download "slides" as below, which then presents the "show" on the appliance screens.

See procedure below*

Destination: Netmeeting Share the PowerPoint program Download "slides" to the appliance. Details are similar to PC/Appliance direction outlined below. Share the PowerPoint program

*Procedure for using a Polycom Viewstation to show a PowerPoint presentation

  1. Bring up Internet Explorer browser on PC that has PowerPoint presentation (either at origin or destination site)
  2. Connect browser to appliance (http://<insert IP address of Viewstation>
  3. Click on Select Presentation (follow the prompts until presentation downloads)
  4. Start the slide show from the Polycom, but it can then be controlled via the pcPresenter remote window on the controlling PC. {Note: The controlling PC displays TWO pcPresenter windows. Do not close the window labeled "Polycom pcPresenter" , but you can park it to get it out of the way. Use the window labeled just "pcPresenter" to view the presentation.
  5. Configure the videoconference windows to be "on top" if desired.
  6. The Polycom Viewstation will show the remote videoconference client in the PIP. After a timeout, the remote videoconference picture is shown but the slide control is still displayed on the appliance.
  7. If the slide show is closed it will be unloaded from the Polycom Viewstation.

 

Page Updated: 2012-02-16