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UVA Microsoft Agreements

How to Order Software Under the Select Agreement

Change of Contract Vehicle — Effective May 1, 2016

On May 1, 2016, the University of Virginia will be using a new contract vehicle to purchase Microsoft products. The new contract vehicle, executed through an educational consortium called E&I Cooperative Services, will yield savings between 1% to 8% over the existing contract vehicle. To prepare for this change, community members who purchase Microsoft software from the Select Plus contract should familiarize themselves with the new contract details below. If you have questions about this transition, please contact the site license administrator.

To purchase discounted Microsoft software under the University’s Microsoft Select Agreement:

Ordering Instructions: Using UVA Marketplace

UVA Integrated System, ITS-EA (Enterprise Applications), Oracle

To use these instructions requires a valid purchasing responsibility within the UVA Integrated System. Please see the Purchasing & Accounts Payable Toolkit for more information about these responsibilities.

  1. Review the price lists below to determine which Microsoft product(s) to buy. (Previous versions of software may be available via downgrade rights. Email the site license administrator to inquire.)

  2. Use a non-catalog order form.
  3. When prompted for the vendor, search for SHI International and then use the first eVa-registered one (with the Somerset, NJ address).
  4. When entering the order, place the “Part Number” (e.g 66J-00592) in the Catalog No. field.
  5. Place the “Item Name” (e.g., Windows Vista Business All Lng UPG MVL) in the Product Description field.
  6. Place the “Quantity” and “Price” in their fields.
  7. On the final screen (Checkout: Review Approver List), enter the following required information in the Note to Supplier field:
    Details Valid and Effective May 1, 2016
    E&I Cooperative Services Contract Number CNR01356
    Software House International’s Federal ID Number 223009648
    Agreement Number S2213424
    UVA’s Public Customer Number ACF5F762
    The email address of the person who will be downloading the software computingID@virginia.edu
  8. When your order is complete, email a copy of the PO to the site license administrator or use the Web form to report your purchase. You and the person downloading the software will receive an email with download and activation information within 2 business days.

You should receive an invoice within 30 days. For audit purposes, UVA keeps a copy of all orders, as well as license summaries from Microsoft. Departments do not receive any physical licenses.

Ordering Instructions: Not Using UVa Marketplace

  1. Review the price lists below to determine which Microsoft product(s) to buy. (Previous versions of software may be available via downgrade rights. Email the site license administrator to inquire.)
  2. Create a purchase order (PO) with the items and quantities you need.
    • Type a comment in the PO listing the email address of the person who will be downloading the software (computingID@virginia.edu).
  3. When you have saved and/or printed your purchase order (PO), send a copy of the PO to SHI via email to Virginia@shi.com or fax to 732-564-8218.
  4. Email a copy of the PO to the site license administrator or use the Web form to report your purchase. You and the person downloading the software will receive an email with download and activation information within 2 business days.

Questions About Orders

If you have any questions or concerns about your order, contact the UVA representative at Software House International:

Software House International
290 Davidson Ave.
Somerset, NJ 08873
Phone: 800-527-6389
Fax: 732-564-8218
Email: Virginia@shi.com

  Page Updated: Tuesday 2016-09-06 14:56:10 EDT