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UVA Microsoft Agreements

How to Order Software Under the Select Agreement

To purchase discounted Microsoft software under the University’s Microsoft Select Agreement:

Ordering Instructions: Using UVA Marketplace

UVA Integrated System, ITS-EA (Enterprise Applications), Oracle

To use these instructions requires a valid purchasing responsibility within the UVA Integrated System. Please see the Purchasing & Accounts Payable Toolkit for more information about these responsibilities.

  1. Contact Software House International at virginia@shi.com for a quote. Previous versions of software may be available via downgrade rights. Email the site license administrator to inquire.
    • Software Licenses with Software Assurance—Includes free upgrades for the length of the Select Agreement. Software Assurance orders will need to be quoted by SHI before the order is placed. Email your request for a quote to Virginia@shi.com.
  2. Use a non-catalog order form.
  3. When prompted for the vendor, search for SHI International and then use the first eVa-registered one (with the Somerset, NJ address).
  4. When entering the order, place the “Part Number” (e.g 66J-00592) in the Catalog No. field.
  5. Place the “Item Name” (e.g., Windows Vista Business All Lng UPG MVL) in the Product Description field.
  6. Place the “Quantity” and “Price” in their fields.
  7. On the final screen (Checkout: Review Approver List), enter the following required information in the Note to Supplier field:
    Details Valid and Effective May 1, 2016
    E&I Cooperative Services Contract Number CNR01356
    Software House International’s Federal ID Number 223009648
    Agreement Number S2213424
    UVA’s Public Customer Number ACF5F762
    The email address of the person who will be downloading the software computingID@virginia.edu
  8. When your order is complete, email a copy of the PO to the site license administrator or use the Web form to report your purchase. You and the person downloading the software will receive an email with download and activation information within 2 business days.

You should receive an invoice within 30 days. For audit purposes, UVA keeps a copy of all orders, as well as license summaries from Microsoft. Departments do not receive any physical licenses.

Ordering Instructions: Not Using UVa Marketplace

  1. Contact Software House International at virginia@shi.com for a quote. Previous versions of software may be available via downgrade rights. Email the site license administrator to inquire.
    • Software Licenses with Software Assurance—Includes free upgrades for the length of the Select Agreement. Software Assurance orders will need to be quoted by SHI before the order is placed. Email your request for a quote to Virginia@shi.com.
  2. Create a purchase order (PO) with the items and quantities you need.
    • Type a comment in the PO listing the email address of the person who will be downloading the software (computingID@virginia.edu).
  3. When you have saved and/or printed your purchase order (PO), send a copy of the PO to SHI via email to Virginia@shi.com or fax to 732-564-8218.
  4. Email a copy of the PO to the site license administrator or use the Web form to report your purchase. You and the person downloading the software will receive an email with download and activation information within 2 business days.

Questions About Orders

If you have any questions or concerns about your order, contact the UVA representative at Software House International:

Software House International
290 Davidson Ave.
Somerset, NJ 08873
Phone: 800-527-6389
Fax: 732-564-8218
Email: Virginia@shi.com

  Page Updated: Tuesday 2018-05-22 13:20:54 EDT