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Enterprise Applications at UVA

Steps to Enterprise Applications Systems Access for Non-UVA Employees (Medical Center, Students, Foundation, ROTC)

Step 1: Choose Responsibilities

The supervisor and employee determine what system access the employee needs to do his or her job and what responsibility(s) to request.

Review the toolkits below for lists of system responsibilities and descriptions (choose the responsibility(s) that most closely align with the employee's job duties).

Step 2: Request Responsibilities

The supervisor, employee, or departmental data access approver submits the request for system responsibility(s) via ESHARP (requires NetBadge authentication).

  1. Make sure the employee has NetBadge access with computing ID and password.
  2. Make sure the employee and the employee's supervisor have registered UVA email addresses. Visit the ITS accounts website for help.
  3. Contact and provide the following information:
    1. Full name
    2. Gender
    3. Department
    4. Email address
    5. Home address
    6. Phone number
    7. Date of birth
    8. UVA Organization Code (22065 for Medical Center; 22066 for UPG; 31035 for Air Force ROTC; 31040 for Army ROTC; 31045 for Naval ROTC)
    9. Supervisor's name
  4. Confirm that the steps 1 through 3 are complete, then log into ESHARP to create the request.
    1. The employee may need to sign the Electronic Access Agreement (EAA) and/or FERPA agreement from their ESHARP home page before the request can be started.
    2. ESHARP: This site also contains information about ESHARP, including online training modules on how to use the system.

Step 3: Complete Training

The employee enrolls in and completes training for the requested responsibility(s).

  1. Before enrolling, find out the names of the Learning Path the employee needs to complete. Use the toolkits in Step 1 to search for each responsibility requested in Step 2, and view the appropriate "Responsibilities and Training" toolkit table.
  2. Log into UVA HR/Finance Self-Service to enroll in training. NOTE: If you do not have access to Employee Self Service, request "Non UVA Employee Self Service" in ESHARP.
  3. To ensure successful completion of a Learning Path for a responsibility, the employee should print and follow the Instructions for Completing a Learning Path.
  4. Contact the system trainers:
    1. when the learning path for a responsibility has been completed, or
    2. for questions regarding training.

Step 4: Accept Responsibilities

Accept your system responsibility(s) via ESHARP.

Step 5: Prepare Computer for Access

The LSP or the employee (if there is not a departmental computer support person) prepares the employee's computer for access:

  Page Updated: Monday 2018-05-14 17:05:49 EDT