The Integrated System
The documents below contain valuable information for working in the Integrated System environment.
- How to Process Funds
- General Information
- Award and Project Information
- Financial Codes and Mapping
How to Process Funds (Best viewed with Microsoft Internet Explorer)
Provides the who, what, when, and how for depositing different types of funds, creating/adjusting an award installment, creating/adjusting an award budget, creating/adjusting a project budget, and setting budgetary control.
This document presents the Organization codes and descriptions for UVA, as well as ITS-Enterprise Applications advisor and data security contacts, LD suspense award and LD suspense project for each organization.
These prefixes are to always be used by each ITS-Enterprise Applications advisor area when creating "pick list" names for organizations.
Award and Project Information
Award Prefixes to Award Types
This spreadsheet provides information on the relationship between the two-character award prefix and the award types that may be assigned to each award prefix.
This spreadsheet provides information on the different types of projects that can be created in the Integrated System and the appropriate expenditure function codes that can be assigned to each type of project. It also contains information on project numbering.
Active PTA Combinations
All valid PTA combinations, including project FAS account mapping may be found in Discoverer report GA_Reference Reports, on either the Active Award-Project-Task Combinations or Inactive Award-Project-Task Combinations tab.
Award Common Attributes
Attributes for all awards, including number, name, owning organization, award type, start and end dates, award manager and award oversight names, purpose code, etc., may be found in Discoverer report GA_Reference Reports, Award Common Attributes tab.
Project Common Attributes
Attributes for all projects, including number, name, owning organization, project type, start and end dates, project manager name, expenditure function code, etc. See Discoverer report GA_Reference Reports, Award Common Attributes tab.
Finance Codes and Mapping
General Ledger Object Codes (GL)
Object Codes and their descriptions may be found in the Discoverer report GL_Reference Reports, GL Object Codes tab. This document lists all the balance sheet, revenue, and expense object codes in the U.Va. General Ledger.
Fund Source (GL/GA)
Fund Source code identifies revenue by fund such as unrestricted, restricted, plant funds, etc., and by source such as state appropriation, tuition and fees, federal grants and contracts, sales and services, etc. This document lists all UVA Fund Source values.
Expenditure Function Codes (GA)
Expenditure Function code identifies the use of funds, for example, undergraduate education, sponsored research training, auxiliary enterprises, student support activities, etc. Each project in Funds Management must have one expenditure function code. This document shows the UVA expenditure function code values.
Cost Codes (GA)
F&A stands for Facilities and Administrative (costs), and was formerly known as "indirect cost."
Functions to F&A Cost Code Mapping
This document provides the crosswalk from expenditure function to F&A code. It indicates which F&A code to assign, when setting up a new project, based on the expenditure function.
System Application Responsibilities
A responsibility is a predefined set of data, menus, and screens that defines a user's particular level of authority while using the system. This link will take you to the web site the defines each finance and human resources Integrated System responsibility for U.Va.
Set Up & Maintenance Activities
(This link now goes to the Processing Funds document.)
Provides the who, what, and when for depositing different types of funds, creating/adjusting an award installment, creating/adjusting an award budget, creating/adjusting a project budget, and setting budgetary control.
PTA Set Up & Maintenance Responsibilities
This documents the tasks involved in setting up and maintaining projects and awards in the Integrated System and specifies the University offices and Integrated System responsibilities associated with setting up and maintaining Project and Award relationships for different types of funds.