UVa Centralized Exchange Service
UVa's Centralized Calendar & Email System
At-a-Glance: What the UVa Exchange Service Offers You
With the UVa Centralized Exchange Service (primarily available for UVa faculty and staff*), you can:
- Send, receive, and store email messages.
- Maintain a personal calendar of appointments, events, and meetings.
- See the schedule availability of others at the University.
- Invite others at UVa to meetings and check who will be attending.
- Reserve shared University resources such as conference rooms.
- Create a contact, note, or appointment directly from an email.
- Receive reminders before scheduled meetings if desired.
- Store, organize, search, and share contact information in the Global Address List (GAL).
- Filter junk email and systemize email messages you wish to keep.
* UVa Exchange Service is available to students only in special situations, and is not available to alumni.
Get Started with the UVa Centralized Exchange Service
1. Activate Your Computing ID (if needed).
- If you’re new to UVa, you will need to activate your UVa computing ID first. After your name can be found via the “People Search” function on the main UVa website, then you can activate your computing ID.
- If you’re not new to the University and are just moving to Exchange from the Central Mail Service, then you can skip this step and proceed to Step 2, Request an Exchange account.
2. Request An Account on the UVa Exchange Service
After your computing ID has been activated, you will have your password to use when you request your UVa Exchange Service account.
- Go to the Eservices Management Website and log in through NetBadge.
- Click Account Management.
- Then:
- For individuals requesting their own Exchange account: Select Exchange Tools.
- For LSPs & department administrators requesting on someone else’s behalf: Select LSP Exchange Tools. (This is a manual process and often happens more slowly than the individual account request process, which is automated.)
- Then:
- For individuals requesting their own Exchange account: Click the Request an Eservices / UVa Exchange Service Account and then click the Request Account button.
- For LSPs & department administrators requesting on someone else’s behalf: Read the instructions available through the Instructions For Requesting Accounts link and then use the Request New Accounts link to make your request(s).
3. Create Your Primary Address
- Use the Email Address Management System to create your primary address—the email address UVa will use to send official notifications to you.
- Learn more about how to use the Email Address Management System to create your primary address.
4. Install Microsoft Office on Your Computer
If you are connecting to the UVa Exchange Service with your own computer, you will need to have a recent version of Microsoft Office installed. Included in this suite is Outlook Email and Outlook Calendar. You have several options for obtaining this software. If, for some reason, you are unable to get Outlook on your computer, you can use Outlook Web App (OWA), which is completely Web-based—no software is required. You won't have as much functionality as Outlook, but you will be able to do many things including access your email and calendar from anywhere you have an Internet connection and a Web browser.
What's Next?
After you have completed the steps above, you can get more information about
- the UVa Centralized Exchange Service: Configuring to Use, General FAQs, and General Best Practices
- Outlook Email: FAQs, Best Practices, and Troubleshooting
- Outlook Calendar: FAQs, Best Practices, and Troubleshooting
- Mobile Devices: Configuring to Use, FAQs, and Best Practices
