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Mass Mailing Service

Procedure for Mass Electronic Mailings

Thank you for your interest in mass email from the University of Virginia. UVA encourages all faculty, staff, and students to use IT resources responsibly to protect personal information and sensitive data. If you see the domain name "" when you hover your mouse over a link in a mass email message that you have received from the University, it is a legitimate link generated by the mass mail software used by UVA.

This procedure describes the necessary steps to send a mass electronic mailing as specified in the Mass Electronic Mailings Policy.

Electronic Mailings for Advancement Activities must use the University Advancement Procedures for Electronic Mailings for Advancement Activities.

The University of Virginia Health System and the University of Virginia College at Wise have separate policies and procedures.

All mailings must be approved. To request a Mass Electronic Mailing go to and complete the distribution request form. Please allow two business days for your request to be processed.

Same-day delivery or emergency requests are available only if approved by the appropriate Vice President.

  Page Updated: 2018-02-28